Documents
Columbia Business Center and FC Services, LLC place great value in partnering with vendors who can perform important services for the property.
Vendors may be engaged verbally by either one of our two Authorized Portfolio Managers, or our Chief Engineer. In addition, we frequently engage contractors through the use of a Purchase Order process, or via a Service Contract. Our contract management individual is Jackie Rouille. Her e-mail address is Jackie@fcservicesllc.com.
Each vendor should submit an invoice as soon as the goods or services have been delivered or services performed. Invoices should be sent no less frequently than monthly and will be arranged for payment promptly. We know cash flow is everything. To assure timely payment, please be sure to include the following basic elements on your invoice:
1. Your invoice should include a general description of the work performed, or items which were delivered.
2 . If a specific building was involved, include the building number where services were performed or products delivered.
3. Please be sure to include sufficient details to substantiate the charges (e.g.:hourly rates, number of hours worked, price per item, and cost per item delivered). If ANY amount does not agree with what was verbally discussed, or which was included on the Purchase Order or Service Order, please contact our office FIRST to settle any disputes.
4. Include on your invoice either the purchase order number, the Services Order reference number, OR the name of the individual who contracted the work.
5. A clear “remit to” address should be evident and any other payment instruction information. In the event that services were performed for multiple buildings, the related charges for each building should be summarized on the invoice – a separate invoice for each building is not required.
6. Lien releases.
